Lease contract payment items

Overall process flow for lease contract finance - Export to finance

Normally there are four main things that should be performed in this process step 

The first sub step in this process - Lease contract payment item, is the most used, all the following actions should be performed through there. 

The first thing to do is to filter out the payment items that you are working with, normally for a specific month.Secondly you can update the price according to price index for the contract payment items that must be regulated this month/at this time. The third step is the approval of the payment items that should be transferred to finance and the last step is the export them over to finance system. The system displays the status of each payment item after each step.

Notice that the payments per year field on the contract it self will control how many invoices are sent per year. Even though the payment items are always created per month, it might be that for some contracts, more than one payment item is exported/invoiced in the same month.

1 - Filter on Booking date: This month

First step is to filter out all payment items with a booking date this month 

2 - Regulation of payment items 

In second step you select the green action button above to regulate. In the action window you select date for regulation. The system uses this date to retrieve the index corresponding to that date. NB! The action will only regulate the payment items to be regulated this month.

Action to update price (regulate) the payment items

After the action has run, the date when regulation was made will appear in the list for each payment item. 

3 - Accept payment items 

Next step is to accept all the payment items to be invoiced this month. You press the yellow button above the list to run the action

Action to accept all payment items that should be invoiced this month

After this action has run, the acceptance status for each line will change to green (accepted)

Accepted payment items

4 - Export of payment items to finance

The last thing to do in this process is to export the payment items over to finance (if there is an integration to a finance system). Press the blue button above the list. 

Action to export payment items to finance

The acceptance status will change to show that the items have been exported

Payment items that have been exported